Cách Điều Hành Meeting Bằng Tiếng Anh — Script, Từ Vựng & Tips Cho Developer

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1. Opening     (2-3 phút)  — Chào, giới thiệu agenda
2. Discussion  (phần lớn)  — Thảo luận từng agenda item
3. Decisions   (5-10 phút) — Tổng hợp quyết định, action items
4. Closing     (2-3 phút)  — Tóm tắt, next steps, cảm ơn

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## Meeting: [Tên meeting]
**Date:** March 8, 2026 | **Time:** 10:00-10:30 UTC
**Attendees:** @alice, @bob, @charlie
**Facilitator:** [Your name]

### Agenda
1. [Topic 1] — 10 min — [Owner]
2. [Topic 2] — 10 min — [Owner]
3. Open discussion — 5 min
4. Action items & next steps — 5 min

### Notes
(ghi chú trong meeting)

### Action Items
- [ ] [Task] — @owner — due [date]

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"Good morning/afternoon, everyone. Thanks for joining."

"Let's get started. We have 30 minutes today."

"The purpose of this meeting is to [mục đích]."

"Here's our agenda for today:
 - First, we'll discuss [topic 1]
 - Then, we'll review [topic 2]
 - Finally, we'll align on next steps"

"Before we begin, does anyone have anything to add to the agenda?"

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"Let's give it another minute for people to join."
"Looks like we're still waiting for [name]. Let's start and they can catch up."

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"Since we have some new faces, let's do a quick round of introductions.
 Please share your name, role, and team."

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"Let's move on to the next item."
"Alright, that covers [topic 1]. Let's move to [topic 2]."
"Great discussion. Now, let's shift gears to [topic]."

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"[Name], could you walk us through [topic]?"
"[Name], what are your thoughts on this?"
"Does anyone from the backend team want to weigh in?"
"Any questions or concerns so far?"

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"That's a great point, but it might be out of scope for today.
 Let's add it to the parking lot and discuss offline."

"We're running short on time. Let's table this for now
 and schedule a follow-up."

"I want to make sure we cover all agenda items.
 Can we keep this discussion to 5 more minutes?"

"Let's stay focused on the main topic."

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"I see both sides. Let's look at this from the data perspective."

"It sounds like we have two different approaches.
 Can each side summarize their position in 1 minute?"

"We might not reach consensus today. Let's collect more data
 and revisit this next week."

"Let's take this offline between [Name] and [Name]
 and report back to the group."

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"Let's summarize what we've decided today."

"So to confirm:
 - We agreed to go with Option A for the database migration
 - The deadline for the API refactor is March 15th
 - [Name] will own the documentation update"

"Does everyone agree with these decisions?"

"Are there any objections before we finalize?"

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"Let's wrap up. Here are the action items:"

"Action items:
 1. [Name] will update the API docs by Friday
 2. [Name] will set up the staging environment by Wednesday
 3. I'll send the meeting notes after this call"

"Our next meeting is [day] at [time]."

"Thanks everyone for your time. Have a great rest of your day!"

"That's all for today. Talk to you [next meeting time]."

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"Welcome to our Sprint 14 retrospective.
 The goal is to reflect on what went well,
 what didn't, and how we can improve."

"Let's start with what went well this sprint.
 Who wants to go first?"

[Sau phần went well]

"Now, let's talk about what didn't go so well.
 Remember, this is a safe space — no blame, just improvement."

[Sau phần didn't go well]

"Based on this feedback, let's identify
 2-3 action items for next sprint."

"Great session, everyone. I'll post the retro summary
 in Confluence by end of day."

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"Today we're reviewing the technical design for [feature].
 [Name] will present the proposal, then we'll have
 time for questions and feedback."

"[Name], please go ahead and walk us through the design."

[Sau phần trình bày]

"Thanks, [Name]. Let's open it up for questions.
 Please keep questions focused on the architecture decisions."

"Are there any concerns about scalability or performance?"

"Let's vote: does everyone approve the design,
 or do we need another review session?"

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"Good morning. Thank you for joining our weekly status update."

"Here's a quick overview of where we stand:
 - Sprint progress: 80% of stories completed
 - On track for the March 20th milestone
 - One risk item to discuss"

"[Name] will now demo the features completed this week."

"Do you have any questions or feedback on what you've seen?"

"For next week, we plan to focus on [priorities].
 We'll send detailed release notes by Friday."

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Subject: [Meeting] Sprint 15 Planning — March 10, 10:00 AM

Hi team,

Here's the agenda for tomorrow's sprint planning:

1. Review Sprint 14 velocity (5 min)
2. Discuss Sprint 15 priorities (15 min)
3. Story estimation (20 min)
4. Q&A and action items (5 min)

Please review the backlog beforehand:
[link to Jira board]

See you tomorrow!

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"Before we start — [Name] will be our timekeeper,
 and [Name] will take notes. Thanks!"

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"That's a great point, but it's outside our scope today.
 I'll add it to the parking lot. We can discuss it
 in a separate meeting or async on Slack."

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"We've covered everything on the agenda,
 and we have 10 minutes left.
 I'll give everyone some time back.
 Thanks, everyone!"

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Subject: [Meeting Notes] Sprint 15 Planning — March 10

Hi team,

Here's a summary of today's sprint planning:

## Decisions
- Sprint goal: Complete checkout flow v2
- Velocity target: 34 story points

## Action Items
- [ ] @alice — Set up test environment — by Mar 11
- [ ] @bob — Write API specs for payment module — by Mar 12
- [ ] @charlie — Review security requirements — by Mar 11

## Parking Lot (for future discussion)
- Migration timeline for legacy database

Next meeting: Thursday, March 12, 10:00 AM

Thanks!

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"Thanks for the input, [Name]. Let's hear from others as well."
"[Name], great points. In the interest of time,
 let's move on and circle back if needed."

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"Let me call on a few people.
 [Name], what's your take on this?"
"I'll give everyone 30 seconds to think,
 then let's go around the room."
"You can also drop your thoughts in the chat."

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"I appreciate the discussion, but we're getting off track.
 Let's refocus on [original topic]."
"Good points — let's parking-lot that
 and come back to our agenda."

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"It sounds like there's some audio issues.
 Could everyone mute when not speaking?"
"[Name], you're breaking up. Could you try
 turning off your camera to improve the connection?"
"Let's give [Name] a moment to rejoin."